Annex "A"

Statement of Work
Work shall be performed in accordance with the following information:
Requirement
To provide operational support, operator training and general maintenance services for two DRDC
Atlantic Arctic Explorer Autonomous Underwater Vehicles (AUV) and associated equipment on an "as
and when requested" basis, through a contract with Task Authorizations
DRDC Atlantic has a requirement for interested vendors to provide specialized support services for two
ÌSE Research Ltd. (ÌSER) designed and built "Arctic Explorer" autonomous underwater vehicles (AUV).
These AUVs are under-ice capable, 5000m depth rated, are modular in construction and support both
in-water battery charging and a variable ballast system for surfacing under the ice or resting on the sea
bottom. The experienced vendor will provide support services related to AUV vehicle operations and
maintenance in various locations including the Arctic and other non ice covered waters as required.
Background
Under ice Arctic bathymetric Arctic mapping is a challenging task, due to the remoteness of the region
and the unpredictable weather and ice conditions. DRDC Atlantic (Defence Research and Development
Canada) is collaborating with Natural Resources Canada (NRCan) and the Department of Fisheries and
Oceans (DFO) in mapping the continental shelf in the Arctic Ocean using AUVs. To support AUV under
ice mapping, DRDC is responsible as the scientific authority for the operation and maintenance of the
AUVs in Arctic surveys. NRCan and DFO are responsible for logistical support for the Arctic AUV
mapping activity.
Tasks
The first task is detailed Ìndividual Task Authorization documents may address the following contractor
supplied services:
1. Leased or rental equipment to support AUV trials and operations.
Ìf requested in a Task Authorization the contractor shall make arrangements to lease and/or rent
off-the-shelf equipment or components to support AUV operations. Specific equipment or components
required will be specifically identified in a call up. One example of such equipment is an Ultra Short
Baseline (USBL) positioning system.
2. AUV Ìntegration.
Ìntegration of contractor or crown supplied AUV components, sensors, equipment, software, firmware,
hardware may be required during the course of this requirement. For all integration work the contractor
shall develop an integration and shop test plan which is satisfactory to the SA. When the item(s) to be
integrated have been received by the contractor, the contractor shall integrate them and conduct a shop
test according to the integration and shop test plan.
3. AUV Maintenance and upgrades.
Work may address the maintenance, upgrade, refurbishment, replacement and/or improvement of any
AUV or ancillary component, system, mechanism, sensor, software/firmware, hardware, software and
spare parts. Each requested specialized maintenance or upgrade service shall be explicitly outlined in
the individual Task Authorization.
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4. Equipment documentation.
For equipment or components procured or leased/rented from other suppliers, the contractor shall
provide sufficient documentation to permit its operation and maintenance as well as any other
documentation that is provided by the supplier in the normal course of procurement/lease/rental.
5. Operator/Maintainer Training:
As identified in a Task Authorization the contractor shall provide instruction to DRDC operators and
maintainers or representative(s) on the safe and correct operations specific to Arctic explorer AUV
maintenance, repair, operations, mission planning and ancillary equipment and systems.
6. AUV Expert Advice:
The contractor shall provide specific Arctic Explorer AUV expert advice on an as required basis; this may
include but is not limited to the following:
a. AUV and associated equipment problems, fault diagnoses and investigation;
b. AUV repair, problem remediation;
c. AUV mission planning;
d. AUV logistics;
e. AUV sensors;
f. AUV enhancement/upgrade recommendations; and
g. AUV operations.
7. Sea Trials/Testing.
Ìn consultation with the PA the contractor shall plan and conduct sea-trials (in-water testing) to validate
the functional performance of the AUV vehicle and or integrated systems and equipment. The contractor
shall produce a Trial plan which must be approved by the PA in advance of the trial; the PA or
representative (s) will have the option to attend and witness the sea trial. When tasked with the
responsibility, the contractor is responsible for sea trial logistics and for providing facilities and resources
to complete the trial. The contractor shall report on the outcome of the trials, noting any and all results
that might have an operational impact on AUV performance.
8. AUV Operational Deployment Preparation.
All AUV survey mission requirement and subsequent AUV deployment will be determined by DRDC.
Specific details of mission area, schedule and survey type to be performed will be identified in a DRDC
Atlantic produced deployment plan for AUV missions. The contractor shall follow this deployment plan to
prepare for the AUV deployment and subsequent survey. Required services may include but is not
limited to the following:
a. Prepare and package the AUVs and support equipment for transport during the pre and post
deployment period;
b. As directed by DRDC the contractor will assist or lead in the preparation of any required
operational plans, trial plans and mission plans;
c. As directed by DRDC the contractor shall acquire the necessary materials for packaging the
vehicle, spares and support equipment for transport;
d. Supervise the loading and offloading of the equipment; and
e. Ìdentifying the optimum experienced contractor supplied AUV operations team.
9. AUV Operational Deployment
The AUV crew may be deployed for extended periods of time, upward of 6 weeks duration, without relief
when ship based in the Arctic (eg. on an Ìce Breaker).
On site and in consultation with the PA or designated representative, the contractor shall assist DRDC
personnel operate the AUV(s). DRDC personnel shall participate in all aspects of AUV operations,
mission planning, maintenance and logistics. At all times the PA or designate is the final arbiter for any
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decision related to the AUV(s) and operations. The contractor, as detailed in a Task Authorization, shall
provide which may include but is not limited to:
a. Supply the optimum experienced AUV operations team, capable of operations for up to two
simultaneous in water AUV(s); The vendor shall recommend the number of personnel required to support
each activity, and the role each contractor will have in supporting AUV operations to the PA. The final
team composition requires PA approval
b. AUV logistics;
i. scheduling the contractor crew; planning travel arrangements; coordinating with DRDC for
planning for AUV and equipment transport by air/road/rail and sea, as appropriate; and organizing the
packing of AUV and equipment if vehicles are on site at the contractors facility or providing support to
DRDC if the AUVs are stored off site from the contractors facility;
ii. The contractor shall support and assist DRDC in dangerous goods preparations as required. For
example packaging the AUV batteries if DRDC personnel are not on site.
c. AUV and support equipment mobilization and demobilization;
d. Arranging for AUV transportation to/from storage and launch platform/area;
e. AUV and support equipment maintenance and repair while deployed at a remote ice camp or
shipborne or shore based location;
f. AUV and support equipment setup and disassembly on site;
g. AUV operational support, as required, 24 hours per day, 7 days per week while the AUV is
deployed in the water Typical mission duration is limited by battery endurance, this in turn bounds the
time operators are required to maintain watch;
h. Determining and arranging for 3rd party leased equipment;
i. On completion of the deployment, the contractor shall report on the trials, noting any and all
deficiencies in the Arctic Explorer system and making recommendations for the conduct of future
missions;
j. removing and installing the AUV main batteries and preparing them for shipment, for example
when shipping by air;
k. Preparing the vehicles for launch;
l. Charging the AUV batteries while the AUV is on the ice surface, ships deck or while underwater
using the AUV underwater mechanical restraint and holding mechanism called CATCHY;
m. Performing AUV pre and post dive procedures;
n. Developing new or modifying existing AUV pre or post dive procedures for better or safer
operations;
o. Carrying out PHÌNS ÌNU (Ìnertial Navigation Unit) alignment procedures, this is especially critical
and more difficult to perform at very high latitudes as seen in Arctic operations;
p. Assist with launching and recovering the AUVs through an ice hole using over head gantries
and/or over the side with cranes when shipborne or jetty launched;
q. Downloading and analysis of vehicle data;
r. Mission Planning using MÌMOSA
DRDC Atlantic uses MÌMOSA (MÌssion Management for Subsea Autonomous vehicles) mission planning
software, developed by ÌFREMER (French Research Ìnstitute for Exploration of the Sea), to plan AUV
missions. DRDC will provide the contractor with a copy of the software and user guide if applicable. Any
time spent familiarizing and training contractor personnel with this software is at the contractor's
expense.
i. Ìn consultation with DRDC or representative the contractor shall prepare first drafts of AUV
missions for DRDC review; and
ii. the contractor shall produce the final mission plan(s) acceptable to the PA. Finalized AUV
mission approval rests with the DRDC PA or representative.
s. Ìnventory
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i. The contractor shall compile an inventory of items, hardware, software/firmware, equipment,
consumables and tools required for any at sea AUV operation;
1. any items not held by the contractor or DRDC or representative and deemed required shall be
identified;
2. The contractor shall provide a quote for purchase or rental to the PA. Pending funding approval
by the PA, the item shall be purchased/rented by the contractor;
10. Reliability Verification.
Reliability assessments of the AUVs are undertaken to assess reliability for operations. Data is collected
from every deployment and operation to aid the statistical analysis. Ìn all operations of the AUV in which
the contractor is involved, the contractor shall document the reliability of the vehicle, including all
failures, faults or unexpected behaviour of the vehicle and the related or suspected related cause(s), the
time between failure and the time to repair. The contractor shall report on these findings, noting any
equipment or procedures with inadequate reliability for AUV operations and recommending alternative
approaches or rectifications;
11. Seagoing Launch Platform:
From time to time at sea operations of the AUVs will be required on both the East, West and Arctic
coastal areas of Canada. Due to the environmental conditions, for operations in ice-covered Arctic
waters, a Government supplied ice capable vessel will be provided for Arctic operations. For East coast
AUV operations DRDC has at its disposal the CFAV Quest. Therefore for West coast operations in the
Victoria/Vancouver/Nanoose Bay area the contractor shall provide for the services of a vessel with:
a. deck space to hold two Arctic Explorer AUV's (each 7.5m long, 29" diameter, 1800kg);
b. covered, heated and secure work space for, at a minimum, one opened up AUV;
c. Crane launch and recovery capability for an Arctic Explorer AUV.
12. Travel
Ìt is expected that some of the work performed will be completed at the Contractor's work site. Any travel
requirements will be addressed in the relevant Task Authorization (specifically for sea trials outside of
the contractor's area) including sea trial dates, locations and conditions.
Contractor travel to/from difficult to access, remote work site(s) (eg. Arctic) may be provided via
Government furnished transportation and accommodation. Note: time preparing for and packing
contractor personnel supplies and luggage is the responsibility of the contractor.
The contractor will make all necessary travel arrangements for their personnel where travel is not
provided by the Government.
13. Miscellaneous
a. Personal protective equipment
Contractor personnel traveling to the arctic may require specific personal protective clothing. DRDC or a
representative will provide, on a loan basis, specialized outer wear protective clothing (such as parkas,
snow pants, arctic mitts, survival suits, personal floatation devices), specialized footwear (such as
mukluks) and arctic sleeping bags or other specialized personal equipment that may be required. All
undergarments and clothing that touch the skin are the responsibility of the contractor to supply;
b. Location specific Requirements
i. Contractor personnel working in Arctic field locations are required to:
1. Have passed the Canadian "Standard First Aid + CPR (Cardiopulmonary Resuscitation ) Level C
+ AED (Automated External Defibrillator)" course or equivalent. This course is the responsibility of the
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contractor to supply to their own personnel;
2. Provide confirmation that a 'fit for duty' medical has been completed, indicating that the
individual has been seen by a physician and the individual is deemed fit to participate in work the
operational conditions;
ii. Any specific courses other than what is listed above will be identified in an individual Task
Authorization.
Security
All work is unclassified and the contractor will not have access to any classified information. Contractors
may require access to DRDC Atlantic facilities, such as the lab (9 Grove St, Dartmouth), the acoustic
calibration barge or the test tanks. Contractor personnel must be escorted at all times while in DND
facilities by fully screened DND personnel.
Contractor PersonneI
All contractor personnel directly involved in this work shall be named in the contract. All proposed
changes in contractor personnel shall be addressed by the contractor to Public Works and Government
Services Canada who in turn will request DRDC Atlantic's approval.
TraveI
Contract support personnel may be required to participate on sea trials and Arctic based operations on
occasion. Any travel requirements will be addressed in the individual Task Authorization, including trial
dates, locations and conditions.
Trials may include AUV operations in remote locations including the Canadian Arctic and possibly from
Canadian Forces (CF) auxiliary vessels. For example, travel could include travel to an Arctic trial staging
location such as Resolute Bay, Nunavut or meeting CFAV Quest in port at Nassau, Bahamas.
The Contractor will make all necessary travel arrangements for their personnel unless travel is provided
on specific Government provided charter flights. Travel and living expenses (when not provided by
DRDC or representative) will be in accordance with the Treasury Board Travel Directive.
http://www.tbs-sct.gc.ca/pubs_pol/hrpubs/TBM_113/td-dv_e.asp
Direct Charges
All equipment and software purchases must be specifically authorized in advance in the Task
Authorization. These items shall be limited to components, equipment and software purchased,
designed, fabricated or compiled as required and detailed within the Task Authorization. All items
purchased during the execution of the Task Authorization, and charged to the contract, shall become the
property of DRDC and shall be delivered to DRDC as part of the final deliverables.
DeIiverabIes
Ìn addition to the return of all non-expended items (equipment, software, books, etc.) acquired by the
contractor in support of and claimed for under each Task Authorization, the deliverables shall include but
is not limited to:
1. Short monthly progress reports during the course of each Task Authorization,
2. Any newly purchased, designed or fabricated component, part, equipment or compiled software as
described in each Task Authorization's Statement of Work.
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3. A final report for each Task Authorization summarizing the work done, and including any system
documentation called for in the contract.
Additional deliverables shall be identified with each Task Authorization.
Report Standard and Format
Reports when required will be to a standard acceptable to the PA of the Task Authorization. Should a
report not be in accordance with the requirement of the work, the PA shall have the right to reject it or
require its correction.
The Project Authority will provide the Contractor with a CD that contains: 1) a word template of a
Contract Report, 2) a PDF file of a sample Contract Report, and 3) a PDF file of the "Requirements for
DRDC Atlantic Contractor Reports". The contractor is responsible for delivering a draft copy of the
Contract Report to the Project Authority for review. This review may require the contractor to make
changes as directed by the Project Authority. Also, this review will help to ensure the report is in keeping
with contract requirements and that DND interests, including security, are safeguarded. The final report
format shall comply with the standards set out in the DRDC Atlantic guide "Requirements for DRDC
Atlantic Contractor Reports". The contractor shall supply an English abstract, an Executive Summary,
and a softcopy of the final report to the Project Authority, prior to contract completion. The format of the
final report will be a Microsoft Word doc file.
Designated User
Defence R&D Canada - Atlantic
9 Grove Street
P.O. Box 1012
Dartmouth NS B2Y 3Z7
Government Furnished Equipment
Requirements for Government Furnished Equipment will be identified in individual Task Authorizations.
Ìn general, the contractor may have access to:
1. Arctic Explorer AUVs and support equipment;
2. MÌMOSA Mission Planning software, laptop and software key.
DRDC AtIantic Support, FaciIities and ResponsibiIities
Requirement for DRDC support, facilities and responsibilities will be identified in individual Task
Authorizations.
On an as available basis the contractor may have access to:
1. DRDC calibration tank;
2. DRDC calibration barge;
3. DRDC saltwater test tank;
4. DRDC pressure test tank; and
5. Vessels and/or field sites (e.g. ice camps), with accommodation facilities during sea or Arctic
trials.
Ìn general, DRDC's responsibilities will include:
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1. DRDC will be responsible for all transportation costs associated with transporting the AUVs and
the associated support equipment to/from trials/operational locations and AUV storage location;
2. DRDC will be responsible for all costs associated with preparing dangerous goods paperwork and
packaging for the two AUVs and associated spares and support equipment. This includes supplying a
certified shipper onsite (local and remote Arctic location) to prepare dangerous goods and paperwork for
shipping;
· Contractor support may be required to assist in dangerous goods preparations and if required will
be explicitly specified in the individual Task Authorization document;
3. DRDC is responsible to compile and compare contractor supplied AUV reliability data with
existing data used in the AUV reliability assessment.
All of the onsite DRDC facilities and services are shared and require advance booking. Usage needs
must be determined early and booked through the SA.
Specific Task Authorizations may require access to facilities beyond this list.
As deemed appropriate by the PA, reports and textbooks from the DRDC Atlantic library will be made
available to the contractor during the course of the contract. These must be returned prior to the
completion of the contract.
Work Site
Maintenance and trial preparation work are to be performed at the contractors site. The contractor must
have access to suitable warm, dry facilities to handle, maintain, upgrade, store and an in ground pool to
conduct initial in water testing for two Arctic Explorer AUVs. Contractor must also have local access to a
suitable sheltered year round non ice covered Canadian coastal area for in-sea water testing of the
AUVs. Ìn-water testing will be done to validate maintenance work and to prepare for operational
deployments. Ìn-water testing will include running test missions, and the test location must have suitable
water depth and area for running race track missions of 1km length, 500m width, in water depths greater
then 50m. For in-water testing AUVs can be launched from a vessel or dockside, however there must be
resources available onsite to facilitate a quick recovery of the AUV at any point in the test mission in
case of vehicle fault or failure.
The contractor will be required to perform work at various locations including DRDC Atlantic, remote
locations including Arctic ice camps, Arctic ice breakers, CFAV Quest and other vessels of opportunity.
The contractor is responsible for ensuring that personnel are fit and capable of working in remote sites.
All work at the remote sites will be under the control of the site lead (eg. Chief Scientist) and as required
their designates (eg. Safety Officer). The contractor will be required to follow the established site
procedures and policies, including those related to safety and security. Applicable organization structure,
procedures and policies will be provided to the contractor in advance.
ControI Procedures
Ìnspection shall be by and to the satisfaction of the Director General, Defence R&D Canada - Atlantic.
For Milestone and lump sum payments: The work shall be deemed 100% complete upon receipt and
approval of all deliverables.
For Progress Claims: Progress will be monitored through brief monthly written reports submitted with
progress claims and regular consultations between the contractor and the Scientific Authority. The work
shall be deemed 100% complete upon receipt and approval of the deliverables identified in each call up.
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ApprovaI Prior To PubIication
All manuscripts for publication in scientific journals or the like, abstracts of oral presentations and any
releases that describe portions of the contract work or related information shall be submitted to the
Scientific Authority for approval of release. Ìf the inadvertent presence of either defence classified or
proprietary material is determined, the Scientific Authority will consult with the contractor to redraft the
relevant sections to their joint satisfaction to produce an unclassified text or theme without sensitive
information. Review of manuscripts and releases will be completed within two months after receipt.
Review of abstracts and any other releases will proceed rapidly and approval of release will follow
without delay.
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Appendix C
Task 01
Available funding $20k
The contractor will provide the following work under Task authorization 1.
DRDC Atlantic has a requirement to carry out repairs to the NRCan/DRDC Arctic Explorer AUV vehicle.
Recent usage in the Arctic 2010 under ice survey of the Arctic Explorer AUV (serial number B06)
resulted in damage to the AUV Variable ballast system.
During the recent system inspection and power up of the NRCan/DRDC AUV it was discovered that the
VB system has an electrical ground fault. The inspecting contractor also measured voltages between the
VB frame and connector contacts. This voltage indicates there may have been water ingress into the
system when the AUV was deployed. There are no visible oil leaks on the system.
Without further investigation we can not be certain if the system has taken on water or the ground faults
are caused by other problems.
The contractor shall provide the following:
Repair Work Activities
The following repair work is to be carried out under this requirement:
1. The contractor shall investigate this problem and ascertain if the system has taken on water or if
the ground faults are caused by other problems; and
2. The contractor shall carry out repairs necessary resulting in a fully operable B06 Variable ballast
system.
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