Michigan Institute for Educational Management

Building Information Modeling in K-12 Facilities

12th Annual Facilities/Operations Director Conference and Expo
October 5, 2010. 8:30 AM to 9:50 AM

Building Information Modeling, or BIM, is a technology that increases efficiency in

facility design and construction. This session will explain how BIM can benefit your
district in the design process and what you should know in order to get the most out
of it. BIM will change the way you look at planning and maintaining your facilities.

Presented By, Jon Anunson, AIA, NCARB.

BIM Coordinator, URS Corporation.

A registered architect and database programmer/software engineer, Jon has 30
years of experience in computer graphics, 3D Modeling and programming and 20
years of experience in architectural design and production. He's worked with
enriching 3D design models and documents with client, design, and construction
data for over 15 years, and has been an active Autodesk Revit® user since version
1.0. Jon has coordinated BIM implementations of complex architectural and
engineering projects such as hospitals, airports, and secure and federal projects
ranging in size up to 1.5 Million Square Feet. He consults on projects with a variety
of special needs including 3D construction coordination, complex delivery methods,
the utilization of IPD Protocols and model collaboration, and the integration of
specialty data and computational needs. He has presented BIM concepts and
techniques to various trade & industry groups, Local and Regional AIA meetings,
University and Community college lectures and symposiums.

Jon_Anunson@URSCorp.com

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Presentation Outline: 01:20
Introduction 00:05
What is your role in educational facilities?
 Architect, Engineer, Designer
 Constructor
 Owner/Operator
 Facility manager
 Other

What is BIM? 00:15

How many facilities are in your district?
 1-5
 6-14
 15-40
 More

A Technology
As a documentation technique, BIM augments the design teams ability to create coordinated, accurate design
documentation, respond to changes more rapidly, and predict and avoid construction conflicts. The BIM model is a 3D
representation of the building and the equipment and furnishings within,. Each object in the BIM Model represents an
actual object, and contains information about itself, such as its relationship to other objects, its utility requirements,
clearances; Even warranty and specification information can be embedded in each item so that users of the model can
navigate to equipment in specific locations within the building and review a full complement of information about the object.
The design then, becomes a database of objects, relationships and specifications. This database of multiple forms of
information captures more design intent than traditional drawings, and creates a platform for managing work, schedule, and
change during design and construction. By documenting a design in a BIM model, we create a more intelligent, and nimble
facility plan that enhances the construction process, predicts conflicts before they occur, and can adapt to changes with
less effort.

As a technology BIM forms a relational database of facility information that can create the backbone of a facilities
management and operations process for the lifecycle of the building.
 INFORMATION model  3D?
 Relational  CAD?

A Process
Creating a BIM model in the early design phases of a project creates a rich collection of information about project
requirements, design intent, and building performance. BIM design places enhanced design and coordination effort for all
design disciplines earlier in the design process where greater change can be affected with less cost and schedule impact.
This allows designers to make more informed decisions, and test more concepts for greater benefit to the finished design.
Scenarios for building layout, building performance, and construction strategy can be simulated and quantified. The
construction can be more easily quantified to understand the cost impact of design options. Alternate energy, air, and
lighting strategies can be tested for performance and cost. Quality and Quantity can be better understood, quantified, and
evaluated by all parties involved. Better designs come from informed decisions, and the ability to more fully investigate and
evaluate design concepts during the early design process.
 Collaborative  Front-Loaded
 Holistic  IPD
 Iterative

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A Game Changer for Construction and Operations

How does a facility owner manage the building information when they occupy a new or renovated facility? A BIM-based
design process creates a platform for full lifecycle management of a facility. We can coordinate early in the project
with owners and operators to understand the management needs they'll have for their facility when in operation. These
information management needs can be incorporated into the BIM database for use throughout the buildings operation. BIM
models are uniquely capable of interfacing with existing Facilities Management software or databases. As a delivery
method, URS provides the BIM database ready to support operational management per your requirements. This can
include operations manuals, warranty information, maintenance schedules and other information about the building and it's
fixtures and equipment. An As-Built BIM model creates an excellent tool for understanding facility operations, evaluating
future modifications, and as a basis for future design efforts. Combined with FM Software, this BIM database becomes
part of a live platform that can integrate system and operational information with real work orders, maintenance requests,
documentation and management, Occupancy and departmental growth planning, facility scheduling, and much more.
 Data-Centric Approach  Basis of a new method for unifying and
coordinating information, providing opportunities to
improve efficiency, responsiveness, and quality.
Summary

Advantages for Operators 00:20

Have you ever had a BIM-Delivered facility project?
 None
 One
 Several
 Don't Know.

Design Advantages with BIM

During the design of the project BIM -base processes allow for more detailed collaboration between the designer and the
owner, and between the design partners. Because the facility is created and shared in 3D, the coordination between
disciplines is enhanced and because conversations about design can address spaces and functions in comprehensive 3D
views, facility owners can have detailed feedback on the qualities of space, and design issues and tradeoffs being
considered.
In addition, a BIM Database provides a much larger reservoir of design and construction information earlier in the design
process. This data can be leveraged for analysis and simulation, to provide owners very early feedback on building
construction and operation costs, sustainable design goals and the building efficiency, and to predict the performance of
systems, thermally, acoustically, visually, and otherwise.

At the end of the design phase, by using collaborative processes based on a shared BIM database, owners can have a
better coordinated set of documents that illustrate a more thoroughly considered, tested, and approved design. A facility
owner can know in great detail what the building will look like, cost, perform like, how long it will likely take to build. They
can also understand the specific impact of the selection of each design alternative had on this performance.
 Clarity of Communication, Interaction  Documentation
 Coordination, Synergy  Analysis (LEED?)

Construction Advantages with BIM

Once the design has been documented in BIM, there are further opportunities to leverage the BIM model for construction.
With a collaborative environment based on shared BIM Data, design partners can provide a platform for construction
partners to find further efficiency in the construction process. The model can be analyzed for constructability, and
construction data like scaffolding, cranes and delivery can be added to the database. Issues like sequence and staging can
be visualized and planned in detail. Time (4d) and Cost (5d) data can be added to the BIM Database to analyze the cost
and sequence/speed of construction. This analysis will allow the constructor to reduce field costs such as on-site storage,

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enable just-in-time delivery of construction materials, and provide for a safer, better planned work site, all of which allow
for significant savings. The 4D (time analyzed 3d) model also becomes a tool to track project process, identify schedule
issues very early, and address them to keep construction on pace. The 5d (Cost analyzed 4d) model provides the same
tracking / oversight ability for material costs.

Fabrication drawings can be added to the model in 3D, reducing the possibility of conflicts during installation in the field.
3D shop-drawing procedures further reduce waste and errors, and reduce owner liability for in-field change orders due to
conflicts in installation or clearance issues.

As a change management engine, the BIM Model remains useful throughout the construction process, ensuring accurate
assembly and installation, coordinated construction, and compliance to design documents. At the end of the construction
process the well-maintained construction model is a digital document that represents the construction as-built, including
the steps in construction that created the facility.
 Coordination  Verification
 Just -In-Time  Overall Efficiency
 Schedule Tracking
How do you manage facility & Maintenance information
now?
 Paper, Files
 Digital Files, Spreadsheets
 Database
 FM Software

FM Advantages with BIM

With an as-Built BIM model, owners now have a facility management tool that is far more detailed and useful than 2D
drawings. Because a BIM is a database, direct data about individual elements in the building is much more accessible.
The BIM Database can be accessed directly, or converted into an FM (Facility Management) Database, where work orders
and office assignments can be managed based on accurate 3D information on the facility. Through the lifecycle of the
building, the accurate As-Built BIM model is a tool that can be used for maintenance and alterations to the facility, as well
as to test and manage operational alternatives, even to validate systems commissioning.

Throughout facility design and construction, the use of BIM technology encourages collaboration, enhances coordination,
and provides better tools to predict performance and manage change
 Inventory  Maintenance, Tracking, fulfillment
 Moves, Occupancy, Scheduling  Organization, Filing, paperwork, Warranties
Summary

How Can BIM work for you? 00:25

What concern do you think BIM may BEST help Solve for
School systems?
 Maintenance costs
 Filing, Organization
 Optimal Design (efficiency &
Performance)
 Decrease construction costs

How to ask for BIM that pays

BIM Technology and delivery procedures are still evolving rapidly. There are many options in the market for partial
standards for delivery, but they are still developing as quickly as the technology and techniques. The most important factor
is to understand what, specifically, your end use for BIM data will be. Only when you can define how you'll use BIM data
can you be sure you're asking for the elements you can use. Because of the database structure of a BIM model, The end
format and data points that will be included can significantly affect the process of creating the database. This means that

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defining your requirements early will likely be much more cost effective than adding requirements later in the design
process.
 Did you ask for it?  NIBS National BIM Standard
 What are your capabilities?  Your Own Requirements
 What needs do you want to address?  AIA IPDG and E202
 Can your AEC team deliver?  Model Progression Matrix
 Existing Standards:  What processes will you use to manage BIM data
 COBIE = Construction Operations Building after construction?
Information Exchange  What processes will benefit?
 CIS/2 = CIMsteel Integration Standards  How will you verify that deliverables will meet your
(structural Steel Only) needs?
 Penn State BIM Delivery Standard

How to utilize your BIM when the facility is done

Autodesk Revit stores a BIM in an ODBC format, and exports to a variety of other file types. This means that you can
mount a Revit file as a data source and/or export the database to Excel or Access, SQL Server, or any other database
program . Many Facilities management software applications, like FMS and Archibus will read data directly from a Revit
model to create a new facility entry in a facility management system. Revit will also output rich 3D BIM data to free viewer
formats like IFC(from buildingSMART), DWFx, PDF and VRML.
 You don't have to invest in software  You do have to have a plan
 You don't have to invest in computer hardware  You do have to know your data is good.
Summary

Building Information Modeling in K-12 Facilities - Why? 00:05

Opportunities to increase value, reduce cost, and improve facility performance

A Better Design Process

A Better Construction Process

Tools to manage Facilities and Maintenance

Leverage for the future

Summary

Q&A 00:10

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NOTES

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